Terms & Conditions

We have attempted to set out this complex agreement in PLAIN ENGLISH. Please enquire if you need any explanation of glossary or terms.  

LESSOR hereby rents to HIRER and HIRER must accept these terms & conditions.

Any VEHICLE HIRE rental agreement entered into by Hirer with the LESSOR is governed by these terms & conditions. HIRER accepts these terms & conditions for each and every hire entered into.

1.     Any dispute concerning the interpretation of the terms, exceptions or conditions of

the Rental Agreement shall be resolved in accordance with the jurisdiction of the

territory in which the Rental Agreement was issued.

1. (a) In these terms and conditions: 'We' are the lessor and 'You' are either the company or person

referred to as the hirer in the Rental Agreement.

'Vehicle' means the vehicle detailed in the Rental Agreement.

'Rental Agreement' means the Rental Agreement signed by you which incorporates

these Terms and Conditions and is subject to the terms of the current insurance policy.

(b) You shall be bound by the following terms and conditions which will Incorporate the

details in the Rental Agreement.

(c) All current tariffs, rates and insurance policies referred to in the Rental Agreement and

herein may be inspected at our offices.

2. If you have indicated in the Rental Agreement that you want us to provide insurance cover

for the Vehicle and/or Additional Insurance then the following terms will apply:

(a) The Rental Agreement is subject to, and includes, all the terms of our insurance

policies.

(b) The Vehicle may only be driven by the following people:

-you personally

-the person who signed the Rental Agreement on your behalf if you are a company

-any additional driver authorised by us if that person has completed an insurance

proposal form and we have accepted it.

(c) In the event that the Hirer allows an uninsured driver to drive the vehicle, The LESSOR will demand from HIRER any damages arising from this unauthorised action.

(d) Our insurance will not give you complete cover. The amount for which you are not covered is called the INSURANCE EXCESS. This amount will be charged by the company for each and every incident in which the vehicle is damaged or a claim is made by a third party against the company or its insurers. You may be able to reduce that by paying an additional and variable charge called a collision damage waiver, the amount of this collision damage waiver will determine the amount of the EXCESS allowing the HIRER to create an affordable ceiling if financial liability in th eevent of an accident.

(e) The INSURANCE EXCESS will not apply in instances of overhead damage to HIGH TOP VEHICLES. The full cost of overhead repair to the vehicle or third party claims arising from an overhead collision will be sought by THE LESSOR from THE HIRER. The overall height of all HIGH TOP VEHICLES will be clearly displayed in the vehicle.   

(f) If you or anyone on your behalf deliberately causes damage to or loss of the Vehicle or 3rd party property, then you will have to pay the cost of repair or replacement of the Vehicle and the full cost of any 3rd party claim, even though the vehicle was insured at the time.

(g) The LESSOR and its insurers will not accept liabilty of any claim involving the HIRERS own property or that of their family whether immediate, distant or any known aquaintance.  

3. If you have indicated in the Rental Agreement that you want to provide your own insurance for the Vehicle then the following terms will apply:-

(a) It is your responsibility to insure the vehicle from the moment you take it until the time that it is returned to us. You must insure it to its full value, against loss or damage (including windscreen damage) by accident, fire or theft, under a comprehensiveinsurance policy with a reputable insurance company. You must supply us with fulldetails whenever we ask for them, and you must tell the insurance company to note ourinterest in the policy.

(b) You hereby authorise your insurer to communicate directly with us and give us anyinformation we require. You also authorise us to take over any claim which you may have which relates to the Vehicle, and to negotiate and settle that directly with your insurer.

(c) You must not use or permit the Vehicle to be used in breach of the insurance policy. If anymoney is paid out under the policy which relates to the Vehicle then you must ensure that the money is paid direct to us.

(d) If you do not insure the Vehicle comprehensively, and we suffer loss as a result, you must compensate us for that loss.

(e) If for any reason the amount which we receive from the insurance company is less than the loss that we suffer you must pay us the difference.

4. Any person signing this agreement on behalf of a company must be authorised to do so, and if not so authorised will be personally liable to pay all sums due under this agreement to the extent that the company fails to pay them.

5. The maximum period for which you are allowed to keep the vehicle under the Rental Agreement is from the 'Date Out' until the date 'Due in' referred to in the Rental Agreement.

However:

(a) We are entitled to terminate this agreement if you break any of its terms, and you must then return the Vehicle immediately.

(b) We are entitled to call for the return of the Vehicle earlier than the date 'Due In' shown on the Rental Agreement, even if you have not broken any of the terms of the Rental Agreement, but we must then provide you with a comparable vehicle.

(c) In any event, the maximum period for which you can hire the vehicle is 90 days.

6. If you keep the vehicle beyond the date and time 'Due In' (or after we have required itsreturn, as above) then, in addition to any claim for compensation which we may bring, youwill also have to pay charges in accordance with our current tariff which may from time to time be in force.

7. We are not liable to you for any loss of or damage to any property which is carried in theVehicle, and we do not accept responsibility for any property which you leave in thevehicle when you return it, unless we have been negligent. If any third party brings a claim against us for property which is carried or left in the Vehicle, you must indemnify us for that claim.

8. The vehicle must not:

(a) be taken outside England, Wales, Scotland, Northern Ireland or any British Isle onwhich the hiring commenced, without our prior written permission.

(b) be used other than on a public highway or a suitably paved area which is designed tocarrymotor vehicles.

(c) be used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose and we have given our permission.

(d) be used to carry passengers for hire or reward or for any driving tuition, unless you obtain our prior written permission and you must provide your own insurance under clause 3.

(e) be used for any unlawful purpose, or for racing, pacemaking, competitions or speed testing, nor must it be used in any unlawful manner.

(f) be used in such a manner that it is overloaded (whether in total or in respect of any axle or any other part) or is carrying more passengers or goods than it was designed to carry or may lawfully carry.

(g) be used in such a way as to make the insurance on the Vehicle invalid.

(h) be used in breach of the Road Traffic legislation or the Construction and Use Regulations.

(i) be used by any person who is not licensed and insured for it,

(j) be used by any person who is under the influence of alcohol or drugs.

(k) be used in the event of anymechanical, electrical or structural failure or damage, if

further damage would be caused as a result.

(l) be altered or added to in any way whatsoever.

9. You are not allowed to carry out any repairs (or let anyone else do so) if the cost of those repairs is more than £25, unless you get our written permission first. If we do authorise any repairs then we will refund the cost to you if you produce a VAT receipt and whatever parts you have replaced.

10.If you break any of the terms of the Rental Agreement we are entitled to treat the Rental Agreement as terminated and to repossess the vehicle. You hereby authorise us to enter onyour property to do so if necessary.

11.You are liable for certain charges as if you were the owner of the Vehicle. Those charges are:

(a) Any fixed penalty offence committed in respect of that Vehicle under Part III of the Road Traffic Offenders Act 1988 or the Road Traffic Act 1991, as amended, replaced or extended by any subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or any British Isle upon which the Vehicle is being used.

(b) Any excess charge which may be incurred in respect of that Vehicle in pursuance of an Order under section 45 and 46 of the Road Traffic Regulation Act 1984, or the Road Traffic Act 1991 as amended, replaced or extended by any subsequent legislation or orders and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle.

(c) Any financial penalty or charge which may be demanded by a third party as a result of the Vehicle having been parked or left upon land which is not a public road.

(d) Any congestion charges and related penalty charge.

12.You must:

(a) pay the hiring charges published in our current tariff unless different charges have been agreed between us in writing.

(b) pay for all fuel and any refuelling charge.

(c) pay for any accessories, tyres, tools or equipment which are lost, stolen or damaged.

(d) pay our costs of recovering the vehicle in the event that you fail to return it to us as required by (j) below.

(e) pay any penalties, fines and court costs incurred in the use of the Vehicle before it is returned to us.

(f) safeguard our interests in the event of any accident involving the vehicle, by obtainingthe names and addresses of all relevant drivers and witnesses, details includingregistration numbers of any other vehicles involved, securing the Vehicle and, whereappropriate, notifying the police.

(g) ensure that the correct tyre pressures, engine oil level, battery fluid level, screenwash level, coolant level and automatic transmission oil level (where fitted) aremaintained throughout the period of hire.

(h) ensure that the vehicle is always locked when unattended, and take all reasonablesteps to prevent loss of or damage to the Vehicle, or its tyres, tools, accessories, equipment  or contents.

(i) inform us immediately if the Vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allow us to carry out essential repairs or servicing.

(j) Return the vehicle (together with all its accessories, tyres, tools and equipment) to ourRepresentative at the place where it was hired (unless a different place is specified in the Rental Agreement) during our business hours, at or before the date 'Due In' shown on the Rental Agreement or earlier if we require it. The Vehicle must, when you return it, be in the same condition as when you hired it (fair wear and tear excepted), and must be clean and tidy (normal traffic grime excepted).

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